WORKING GROUP coordinator guide

This is a quick guide about managing your Working Group on the Cumulus Roma virtual conference platform. We recommend a modern web browser such as Chrome.

One hour before the conference, you can enter and start looking around the platform. On the reception page you can find the schedule with session codes that match the program published on the website.

5 minutes before your Working Group starts, its schedule item becomes available from the Notifications, Reception or Sessions menu.Please find the your Working Group among the currently active sessions, and enter the virtual room. A conference staff will wait you and help with technical issues, if necessary.

You can join the video call by clicking on the red button. Please confirm your video and audio device.

As a working group coordinator, you will have moderator rights to accept or remove speakers from the video call, as well as launching POLLS or reviewing Q&A.

As usual with video conferencing tools, you will be able to share your screen, a window or a browser tab. If you want to show a pre-recorded video, we recommend sharing a browser tab. Moreover, you can share a MIRO board and conduct an interactive brainstorming session with the working group participants.

You can interact with the audience also through the session CHAT, Q&A or even POLLS that you can launch on the fly.

If necessary, participants can create private breakout rooms of maximum 5 people, or launch a public session in the sessions menu, which will not be recorded. However, the Working Group recording itself will remain available under the EXPO menu of the platform.

Conference delegates may get in touch with you also through personal chat or one-to-one video call invitations.

If you want to test out the audio, video and screen sharing options, you will find a session called PRESENTER TEST ROOM always available with conference staff to help you.